Advice documents
Implementation Guide
A detailed implementation roadmap created after the client accepts the advice. It is a project management tool to make sure every recommended strategy is implemented correctly, in the proper sequence and within the required timeframes.
Implementation guide template
Implementation Guide
- 01
Client Context & Deadlines
- 02
Priority Action List
- 03
Product/Investment Details
- 04
Step-by-Step Process
- 05If applicable
Key Contacts
- 06If applicable
Compliance Checkpoints
- 07
Follow-up Requirements
- 08If applicable
Technical/Strategic Notes
The problem
Why the Implementation Guide takes so long today.
Without Claras
Once the client signs, implementation becomes a list of tasks across product providers, the client and the practice, and the deadlines with real consequences, like contribution caps and cooling off periods, are the easiest to miss.
With Claras
Claras turns the accepted advice into a prioritised action list with responsible party and deadline, the product applications and account changes required, compliance checkpoints and a follow up schedule, all in one document.
Structure
How the Implementation Guide is laid out.
These are the sections of the Implementation Guide template in the Claras library, in the order they appear. Each section is drafted on its own from the sources you select. Conditional sections only appear when the advice covers them, and a licensee template can replace or reorder any of them.
Use it after the client accepts a Statement of Advice or Record of Advice, to coordinate implementation across the client, the practice and product providers.
- 01
Client Context & Deadlines
The accepted advice document, the commencement date, critical regulatory, product and client deadlines and the priorities driving the timeline.
- 02
Priority Action List
Actions grouped as urgent, high, medium and low priority with responsible party and deadline, and a checklist for tracking.
- 03
Product/Investment Details
New product applications, changes to existing products and any accounts to establish.
- 04
Step-by-Step Process
The numbered implementation sequence, where client authority is required and a documentation checklist.
- 05
Key ContactsConditional
Financial service providers, professional advisers and internal team contacts for the implementation.
- 06
Compliance CheckpointsConditional
Replacement product requirements, underwriting and medicals, regulatory checks and record keeping.
- 07
Follow-up Requirements
Scheduled reviews, the client communication schedule, monitoring responsibilities and the next action date.
- 08
Technical/Strategic NotesConditional
Implementation assumptions, risks and mitigations, alternative approaches considered and supporting calculations.
Sources
What Claras draws on.
You choose which materials are relevant. Claras reads the parts of them that each section of the Implementation Guide needs, and shows you the sources behind each section.
- The accepted Statement of Advice or Record of Advice
- The presentation meeting
- Product applications and provider details you attach
Controls
The same controls on every document.
- Fixed wording inserted word for word, where you turn it on
- Adviser and licensee details drafted from your practice profile
- Review guidance on every drafted section: light, standard or careful
- Personal information removed before anything reaches the AI, by default
- Version history on every document
- Word export in your branded template
Your templates
Make the template yours.
Owners, managers and advisers can create and edit document templates under Templates. Start from the library, your own Word file or a description, then adjust any section heading or outline. Add or refine a section with AI, move sections up or down, and choose the export style that brands the Word file.
Use a library template
Open the template library, pick one and use it. Claras makes a separate copy your practice owns and can edit.
Upload the one you already use
Upload your existing template and Claras builds an editable template from its structure. Then turn on fixed text for the wording that must not change, and upload your Word file as an export style for the branding.
Describe what you need
Tell Claras what the document is for and it generates the sections, outlines and conditional rules for you to refine.
Square brackets are instructions
Inside a section, text in [square brackets] tells Claras what to write. Plain text guides the wording, and fixed text locks it.
Lock fixed text
Turn on fixed text for a section and the wording outside brackets, like your AFSL, phone number or disclaimers, is inserted word for word.
Conditional sections
Mark a section conditional and it only appears when the advice covers it, so one template serves every scope.
Version history and updates
Every change is versioned and can be restored. When a library template you copied improves, review the summary and apply it while keeping your edits, or skip it.
Licensee templates
Templates from your licensee.
Claras sets up licensees’ approved templates for the practices under their licence. If yours is on Claras, you draft from the exact structure they signed off, and they keep control of it.
Select your AFSL
On the Licensee tab under Templates, choose the AFSL your practice operates under. If your licensee has templates in Claras, you can request access.
Your licensee approves
The licensee sees which of their templates your practice uses and when. No client information is shared in either direction.
Their templates appear in your list
Their templates show in the Documents tab under Templates with an Official badge, and anything added in the last week is marked new.
- The licensee controls the content. Their edits reach every practice as soon as they are made.
- You can apply your own export style so the Word file carries your branding, or keep the licensee’s.
- You can duplicate a licensee template into an editable copy only where the licensee allows copies.
- If a connection ends, documents you already created stay available. New documents and regenerating sections from that template stop.
Licensee not on Claras yet?
Start from the Claras library or upload your licensee’s Word template as your own. When your licensee joins, we set up their approved versions for every practice under the licence.
Who it is for
Built for advisers. Governed by licensees.
For advisers
Draft your next document from the meeting you just had.
Record or upload the meeting, pick the template and review the draft. Your first file notes are free and there is no credit card to enter.
For licensees
Share your templates with your advisers.
Send us your approved SOA and ROA templates and we set them up, with the wording that must not change marked as fixed. Every adviser under your licence drafts from the same structure.
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